The Town of Duxbury seeks a dynamic, team-oriented individual to work in close coordination with the Selectboard and other Town employees in the administration of Selectboard and Highway Department priorities. The Selectboard Assistant is appointed by a majority of the Selectboard and is directly accountable to the Selectboard. He/she shall present an open, friendly, cooperative, and neutral attitude toward members of the public, the Selectboard and all other town officials at all times.
The selected candidate will exhibit a commitment to the Town’s goals and objectives as determined by its voters, Selectboard, and commissions and will exhibit initiative and sound judgment in the administration of all affairs placed in his/her charge.
Essential Duties and Responsibilities
Administration
• As directed by the Selectboard, represent interests of the Town before local, regional, State, and federal officials, community leaders, Town employees and the general public.
• Be fully informed and knowledgeable of Town policies, ordinances, and plans and their implementation. Recommend updates and revisions to the Selectboard.
• Attend all regular and special Selectboard meetings, acting as Selectboard Clerk.
• Facilitate and attend meetings of the Selectboard and Development Review Board Meetings are held 2x/month for the Selectboard and approx. 7x a year for the DRB. There will also be special selectboard meetings at times (Approx 5x/year)
• Run remote meeting technology for Selectboard and DRB meetings.
• Draft, distribute, post (online and in 3 physical locations) and finalize selectboard meeting agendas and minutes.
• Organize and prepare documents and correspondence for selectboard meetings. (This may include a road foreman report, construction management reports or other)
• DRB – create applicant and member packets; draft, distribute and post meeting minutes; website updates; coordinate a quorum and set meeting date
• Assist in research and preparation for the annual budget, town report and “have your say” day.
• As needed, support the Selectboard to be in compliance with applicable laws and issues of town governance.
• Support the Selectboard and DRB as requested. (additional duties, activities, responsibilities and requirements may be assigned)
• Organize and maintain Selectboard documents on google drive and manage the Town’s official website.
• In collaboration with the Selectboard, participate in hiring employees and coordination of professional development opportunities.
• Develop and maintain sound and efficient office management procedures including compiling and updating a procedure manual, personnel policies, and job descriptions.
• Provide the Selectboard with information for the Town’s Annual Report.
• Prepare and execute requests for bids, proposals, spot quotes, legal notices, announcements, and want ads; assist Town departments with same.
• Identify and attend appropriate training opportunities to maintain and improve skills.
• Coordinate maintenance of Town-owned facilities in collaboration with Selectboard facilities liaison.
• Ensure coordination and communication of information between and among all municipal personnel, including elected and appointed officials and employees.
• Work with the Town Clerk to prepare annual Town reports and other reports as needed. Other duties as assigned by Selectboard.
• Familiarity with construction of town wide infrastructure (roads, bridges, culverts, etc.)
• Ability to interface with contractors and engineers
Financial
• Research and present findings on grant opportunities to the Selectboard in partnership with Road Foreman.
• Write grant applications as directed.
• Administer awarded grants, ensuring timely payment to the Town and proper reporting as required by grants.
• As directed by the Selectboard, negotiate and manage contracts.
Public Relations
• Work with the Selectboard to disseminate public information as requested by the media and others.
• Be responsive to complaints, criticisms, and suggestions of citizens, taxpayers, businesses and other stakeholders.
• Represent the Town of Duxbury at meetings, trainings and conferences as directed by the Selectboard.
• Ability to establish and maintain harmonious working relationships with employees and the public in a manner that is diplomatic, firm and knowledgeable.
• Knowledge of or ability to quickly learn about state government relations, municipal finance, accounting and budgeting, state and federal statutes affecting municipal governments.
• Ability to communicate effectively in writing, on the phone and in person
• Ability to accept constructive criticism graciously.
• Ability to conduct research, interpret and present findings.
• Exhibit initiative and sound judgment in the administration of all responsibilities placed In his/her charge.
• Ability to use time effectively, and manage several significant responsibilities concurrently, and produce high-quality deliverables on time.
• Ability to maintain accurate records in a timely manner and handle confidential matters appropriately.
• Ability to assess and plan for both long term and short term needs of the municipality. Ability to be creative and analytical; to analyze alternatives using appropriate tools and techniques and offer objective recommendations.
• Working knowledge of general office equipment, computers and relevant applications.
Education, Training and Experience
• Bachelor’s degree in appropriate discipline.
• 5 years’ experience in local government planning and administration, or equivalent experience in business or government.
• Grant writing, grant administration and grant management experience strongly preferred. Considerable knowledge of municipal operations, intergovernmental relations and Vermont municipal law.
• Experience in Project Management, particularly in the area of construction, is desirable. Management experience in an office environment preferred.
Physical Demands/ Work Environment
This is an office-based job in a dynamic municipal office. While performing the duties of this job, the employee is required to communicate frequently with the public and other staff members, operate office equipment, and move throughout the municipal buildings. Travel to attend meetings and training, some of which are outside of regular business hours, will be required. The employee must occasionally lift and or move up to 25 pounds. The employee may occasionally be required to perform moderate physical effort and must be comfortable on a construction site.
Compensation/Schedule
Commensurate with experience. This is a part-time, hourly position, averaging 20 hours/week requiring a flexible schedule that will include night meetings. This is a “non-exempt” position under the Federal Fair Labor Standards Act.
Disclaimer
The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties, responsibilities and requirements.
Contact:
Please direct all inquiries and resumes to (mailed, dropped off or emailed):
Town of Duxbury Selectboard
5421 VT Route 100
Duxbury, VT 05676
OR:
