The Thomas Hirchak Company is searching for a reliable and task-oriented Administrative Assistant to assist the Real Estate Division. The successful candidate shall assist the Real Estate Division Partner and team in all aspects of the Real Estate Division Auction Operations. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. The job will entail a considerable amount of travel. This is an excellent opportunity to join a growing company with competitive compensation.
Coordinate communications, including taking calls, responding to emails and interfacing with clients and the public.
Assist in the preparation of internal and external corporate documents for team members, clients and the public.
Schedule meetings and appointments and manage travel itineraries.
Assist in the coordination of Real Estate Auctions.
Maintain an organized file system of paper and electronic documents.
Uphold a strict level of confidentiality.
Develop and sustain a level of professionalism among staff, clientele and the public.
Minimum of 2+ years of experience in office or business management or a related real estate field.
Competency in Microsoft Office, with an ability to become familiar with firm-specific programs and software.
Willingness and ability to travel. Travel could both make up half the duties and require the occasional work-day of more than eight hours (with some corresponding scheduling flexibility).
Proficiency in collaboration and completion of duties
Strong organizational project management and problem-solving skills with strong multi-tasking abilities
Ability to exercise discretion and confidentiality with sensitive company information
Friendly and professional demeanor
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